I’ve been to so many meetings where the property manager or board did not want to take the minutes that I’ve lost count. One option might be to hire a professional minute taker. It is a pretty common practice in the GTA, but less popular in other areas. Today’s guest post, by Marko Lindhe and Noah Maislin of Minute Solutions, describes some of the benefits of using professional minute takers.
Minute Taking Made Easy
Taking minutes at condo meetings is a task that needs to be done: it’s the law and helps protect boards from liability. Unfortunately, it can be a daunting task that requires the minute taker’s undivided attention and is a specific skill and responsibility that many individuals are not willing to shoulder. There is pressure to ensure that the minutes are taken correctly, the salient components are included, and, just as important, superfluous discussions and redundancies are avoided. As most board members and property managers understand, minutes should be succinct while ensuring all motions, action items and important conversations regarding potential decisions are clearly recorded – for example, contractors’ quotes, financial figures and projects that involve spending other people’s money. Continue reading