On November 1, 2017, the government introduced 15 new forms to the condo industry in Ontario. There are new forms for calling meetings, like a preliminary notice and notice of meeting. There are three forms about the record of owners/mortgagees and receiving notices electronically. There is a single prescribed proxy form. There are three new certificates (PIC, ICU, NOIC) and a notice for distributing them online. Even record requests have been complicated (or simplified depending on your perspective) with the creation of three prescribed forms.
The first round of amendments to the Condominium Act, 1998, are scheduled to come into force on November 1, 2017. As you likely know, many of the changes will require more frequent (and voluminous) communications to owners. This extra paperwork could be very costly to produce in paper and deliver by mail. As such, now might be the time for most condominiums to switch to electronic means to deliver notices to owners. Electronic means is usually email, but it could be via fax, community website, or another method of communicating electronically.
What’s involved in electronic delivery of notices?
This post is geared towards the managers and self-managed boards out there. As you have probably heard by now, the amendments to the Act have been described as providing greater protection to owners. Only time will tell, but one thing that is clear: there will be a lot more paperwork!
Condominiums will be responsible for filing the following with the Registrar:
- Returns – initial return after registration; turn-over return; annual return; and other returns as may be prescribed.
- Notices of Change – in addition to filing notices of change of address, condominiums must also file notices of every change in directors.